Dental and Office Ordering Policy

This Office Manager resource provides guidelines for ordering and assigns responsibility for both the dental and office supplies for the practice.

Dental and Office Ordering Policy

  • Ordering of dental supplies is to be done by one person assigned to do the ordering for the office. Other staff are responsible to pull tags or to notify the ordering person when things are needed or to make note of needing supplies on order sheet. Ordering needs to be done at least twice a month but attempt to not order more than once a week, in order to avoid paying additional shipping charges, etc..
  • It is the responsibility of the supply order person to make sure that supplies are in our office on a timely manner and before they are needed. It is also their responsibility to make sure that our office is taking advantage of sales, bulk discounts, more economical prices, etc..
  • The ordering budget is established to help guide the dollar amount that should be budgeted for the month for basic dental supplies. The budget is set at 5% of the production the month prior. The budget is set so that the person responsible for ordering has a guideline of the amount that can be spent and order accordingly, since week to week ordering may vary. Dental supplies can be ordered at the discretion of the person responsible as long as within the budget amount.

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